Productivity Tools: Learn How to Stay Productive Online

Productivity Tools


Productivity tools can be utilized to your needs and increase your online productivity. In this article, we will be giving you guidelines of how to start using these tools to your own benefit. 


See also: Productivity skills: How to be more productive


Any individual or enterprise should learn how to have an increase in their productivity, professionalism and more flexible usage of applications as well as a safe backup and easy access to data. 


Productivity Tools to help you Organise Yourself

Four Key Productivity Applications to help you become a More Organized Person 

Do you often lose track of tasks? Do you tend to forget important meetings and events? Is it a hassle to keep track of those sticky notes and papers? You can finally stop worrying. The following applications can be used to make your life easier. 

Here are some applications that were made to help you become more organized. 

  1. Evernote: Evernote is an advanced note-taking platform that can help in creating notebooks specific to the category of the notes. As well as tagging the notes accordingly for easier access. One huge benefit of Evernote is its flexibility in organizing to-do lists and assigning reminders and alarms to them. Another huge advantage of Evernote is its synchronization through all devices which helps you access your notes from almost any platform or through the web. A non-expensive addition to the Evernote set is the Moleskine custom-made notebook to easily scan your to-do lists and notes then convert them to Evernote data. 
  2. WunderList: WunderList works similarly to Evernote, except that it handles To-do lists and reminders in a way that is slightly different. Its sharing and comment section functionalities make it the perfect platform for assigning a task list to team members and hearing their opinions or progress. 
  3. OneNote: OneNote is a free Microsoft platform that uses the concept of a notebook, where your notebooks can be renamed after subjects or categories according to your needs. An advantage that OneNote has in many touch-enabled devices, is the sketching functionality, where you can use a touch pen to take down notes and keep them in your handwriting or convert them to computer font. 
  4. IFTTT: IFTTT stands for IF THIS THEN THAT, this application helps in creating automated tasks that work without your need to open the app or supervise it. For example, setting an alarming notification on a specific day, or writing a conditional command to post a specific update on your social media. 

Organizing has never been an easier task with these applications and productivity tools.  

Essential Google Office Tools you Should Know about

Google Office suite hosts a set of productivity tools for teams who work together on long-term projects, articles with several authors and a lot more. Google Drive is also perfect for storing all your data without worrying about backing them up or losing them due to an unexpected shutdown. 

  1. Google Docs: Google Docs is a document writing an application that automatically saves your content while working through your document. Google Docs has almost all the functionalities needed for a word document and even more, can be added using free third-party add-ons that can customize your documents evermore. One advantage of Google docs is that a group of people can edit or comment simultaneously in real-time, which can be a great platform for those teams and groups that communicate online and need a writing platform to present ideas. 
  2. Google Sheets: Google Sheets can be one of the most organized sheet platforms. It has the same advantage as all the other Google Office suite programs. It is highly portable, stored on a cloud and multiple users’ collaboration has never been easier. You can also export the data to an excel spreadsheet for maximum compatibility on most platforms. 
  3. Google SlidesGoogle Slides has a very simple user interface in contrast to PowerPoint. Google slides also function more like Apple Mac’s Keynote interface, which is known for creating visually appealing slides. All other functionalities of Google office suite are also available for slides as well as improved web publishing and sharing functionalities. 

Using Google Office suite would significantly increase productivity especially in teams. 


Productivity Tools for Marketing and Advertising

Two essential productivity tools to support your Marketing & Advertising activities

As individuals, corporates, and SMEs, Social Media has become a part of the daily routine and a vital pillar of successful marketing and advertising campaigns. Many of the social media platforms offer paid services to advertise your business or products. In this course, you will learn about methods to utilize social media platforms without paying any fees. 

Marketing and Advertising can be improved using the following: 

Social Media: On social media platforms, there are several keys to increasing social profiles: 

  1. Creative Content Writing: Writing the usual and common posts may attract a small set of a possibly huge audience. Therefore, writing content that may be interactive, engaging and concise may increase your followers’ interest. 
  2. Graphical VisualizationVisual aids are the key to your audiences’ hearts. Visual aids are used in presentations, conferences, speeches and many more. They help the audience grasp more quickly on the content being advertised or presented. 
  3. Knowing your audienceDepending on your type of business, your audience will differ. Therefore, it is recommended to identify the audience that you’re targeting. This helps in identifying the type of advertisement that shall be used. 

Search engine optimization (SEO): SEOs are tools that help in putting websites and blogs on the top of the search engine lists. SEO applications such as Google AdWords help in easily pushing your website forward to the top of the list, but unfortunately, it is not free. Therefore, using keywords in the coding of your website or blog would help in advertising your website without any costs. 

Utilizing and taking advantage of free social media and SEO tools as productivity tools are must to help you become more productive. 


Productivity Tools to help you Collect Data

Two Common Applications that Improve Event Organization 

We live in an age of technology, time became a precious asset, and customer’s convenience is a necessity for a successful business. Therefore, if you or an enterprise usually plan conferences and events, as well as looking for feedback from your attendees, then the applications that are about to be introduced would benefit you. 

Here are the two productivity tools for improving event organization: 

  1. Survey Monkey: Survey Monkey is an online tool that helps you in creating fully customizable software as well as the option to use previously made templates. It is a user-friendly interface and a reliable interface that is used by many entities due to its high flexibility. 
  2. Google Forms Google Forms is another addition of the Google office suite, it includes different sorts of options and tools that can be added to your forms, unlike survey monkey, Google forms are mainly used for RSVP when hosting events. It can also be used for applications. An advantage that you get for using Google forms is that it saves you a lot of time by building statistics and organizing the data automatically, which makes data entry an easier job to handle. 

Surveys and RSVPs are requirements for any conference or event. You can now easily use them with these free platforms. 

Productivity Tools to help you Communicate Better

Two Useful Applications for Improving Communication 

How to utilize free communication platforms to increase the communication methods between both teams and individuals?

Communication is the core of a successful project. It also gives more flexibility and ease of access to information especially to those who travel a lot or work internationally. Therefore, utilizing the following applications may help in improving communication and sharing data. 

Here are two useful productivity tools for improving communication: 

  1. Skype Skype is an online VOIP application that allows voice and video calls over the internet. It also allows data transfers and video group chats which are all free of cost. One huge benefit of using Skype is its excellent connectivity and easily set up internet-based conferences. A huge advantage of skyping is that it allows sharing screens, which means that you now can give your presentation from home or anywhere outside the office. 
  2. WhatsAppWhatsApp became a part of every smartphone. Everyone who is familiar with chatting and relies on it for communication recognizes WhatsApp. A huge advantage in WhatsApp is the interface for group chat. In case you were a team leader or a team member, you can easily communicate with the rest of the team, use voice and video calls, or even share media that gets automatically saved to the group’s conversation. 

Five Important Features to look for in an Email Manager Application 

Here are some major features to look for in an email manager and enhance your productivity: 

  1. Junk FilteringThe filtering system includes several junk filtering mechanisms that help in cleaning the inbox from spam-based emails. 
  2. ExtensionsAdding third-party extensions to enhance your email management experience, even more, is now an easy task. Theme Packs can also be used. 
  3. Cloud Support: When attaching files that are too large for an email, the client automatically offers you the option to upload to a cloud service that would allow you to then share a link to the file in your email. 
  4. Cross-platform compatibility: Works on all the common Operating systems and devices with the ability to synchronize. 
  5. Security: If you handle confidential emails and messages that contain sensitive information, then look for a secure back-end platform that protects your inbox from any unauthorized access. 

One of the major free email managers in the industry is Mozilla Thunderbird. 

Thunderbird: is considered one of the top free email managers, Thunderbird is the easy answer to saving time when browsing emails, saving them or looking for old emails. It can easily filter all the unnecessary emails, it also provides an important function which is the ability to add multiple email accounts and manage them separately or all together. Mozilla Thunderbird also possesses all the features mentioned earlier  

Email Management could be a hassle especially when many email accounts are being handled at the same time. Therefore, using Thunderbird would save you lots of time and effort in filtering emails. 

Communication has never been easier with those two applications. 


Productivity Tools to help you Stay Informed

Practical Applications that help you Read your News on the Go 

In this fast-paced era, staying up to date shows your professionalism as well as provide you with information that may be vital to your business. It also helps in educating you about the current events around the world. For example, if you work in the stock market, staying up to date with the stocks as well as the current market situation is important. 

Here are some applications that help you read your news on the go: 

  1. Pocket & Medium: Both applications share a similar function of saving your favorite news and articles to view them on the go in a reader’s view where no distractions such as ads, banners or sidebars exist. Pocket also offers access to this functionality when offline. Both applications also offer access to different categories and articles. 
  2. Social Media Updates: HootSuite & Buffer: These two applications are social media managing applications that allow all your social media updates to existing on one platform that covers all your social media needs. It also allows posting to multiple social media networks at once. These applications are especially helpful to those handling both enterprise and personal social media accounts. 

Forget about newspapers; utilize your smartphone to your needs. 


Productivity tools that Help With Time Management


Time Doctor: Do you sometimes wish you had more time to accomplish all the creative and productive tasks on your to-do list? Do you often wonder how your employees spend time at work? With an efficient time management software, you can save time, get more work done and boost your productivity by 22% or more. 

Time Doctor is a classic example of such a time management app. It helps employers and remote teams track how much time is spent on each client, task, and project. It makes it easy for you to create a to-do list and to focus on each task for an allotted duration. Apart from its accurate time tracking feature, Time Doctor also has an in-built payroll module, chat monitoring, screenshot monitoring, GPS and desktop monitoring and employee monitoring features. Its accurate dashboard generates report sheets that evaluate each team member’s level of productivity and how work hours were utilized.

Summed up briefly, Time Doctor is an excellent time management tool that boosts the productivity of remote teams through:

  • Helping business owners and remote teams to manage their time and maximize work hours.
  • Enabling you to spend adequate time on your most productive tasks and to delegate discretionary tasks to team members.
  • Nudging you away from distractions such as unproductive sites and apps.
  • Streamlining employee monitoring and employee evaluation.
  • Generating and emailing detailed timesheet reports for team members so that everyone can track how much time was spent on particular activities, 
  • Providing accurate billing information for clients.


Productivity Tools to help you Store and Share Data

Some Useful Cloud Storage Services that ease Data Organization

Do you often run out of storage?  Do you transfer a lot of files? Do you want any easy access to your data at any time? Then utilizing cloud storage platforms is the answer to your personal use and to enterprise use as well. 

Here are some of these cloud storage services that can be great productivity tools: 

  • Google DriveGoogle Drive is one of the top cloud storage providers as it offers an experience close to having an online computer. The drive itself stores all your data and information, but by simply using your google email address you can get access to other Google applications such as google docs, sheets, and slides that automatically save to your drive. Using google drive on smaller devices such as tablets and smartphones also allows you to backup all your information and media automatically with almost no limit on space. It also allows you to create folders and albums to organize your data. Google Drive also works perfectly with enterprises. A function that exists in most Google applications that are sharing. It also exists on google drive, where you can share a folder or a project with only people who are allowed access to the folder or file. Other applications such as OneDrive, Dropbox, and iCloud offer similar services. 
  • WeTransferWeTransfer is the leading platform for sharing large files between enterprises and corporates. As it offers the choice of sharing files up to 2GB per transfer for free.  

Cloud Platforms would be the future of storage due to security from both accidents and unauthorized access. 

Leave a Reply

Your email address will not be published. Required fields are marked *

Subscribe to our newsletter to receive special offers.